By, Joe Dorsey, Director of Professional Audio Visual Technologies
In today’s increasingly connected world, collaboration is at the heart of any commercial business, no matter what good or service you provide. Teams often need to share ideas and iterate from separate offices in different states and sometimes different countries. Customers are accustomed to seeing high-quality presentations and giving direct feedback.
Collaboration has never been more crucial, yet business travel and in-person meetings have never been more inconvenient, particularly in light of COVID-19. Hybrid meetings (which involve some combination of in-person, remote and mobile attendees) are key in today’s business climate, and only look to be growing in importance. Technology needs to rise to meet that challenge, and that’s where Conference Room as a Service comes in.
Does anybody really *love* their conference room?
Historically, the answer has probably been a resounding no. The business world has generally had a fraught relationship with the conference room as a concept, and it’s not difficult to see why. A few key reasons:
- Nobody owns it: Who is responsible for the conference room? Who makes sure the technology is up to date? If something breaks, who fixes it? Nearly every office has an issue or two that always seems to slip through the cracks, and unfortunately, the conference room is often one of them.
- Lack of Training/Poor Technology Adoption: How confident do you feel using the technology in your conference room? It’s only natural that if you feel like you need to re-teach yourself how to use the conference room technology every time you present, your communication will be less effective.
- Lack of Standardization: If your company/office has multiple conference rooms, do they all have the same setup? Are they all equally compatible with your devices and applications? Is there one room nobody ever wants to use? If your conference rooms feature different technologies, they are likely to break or become obsolete at different times, which makes planning and budgeting difficult.
The Solution
Conference Room as a Service offers relief for all the pain points of a traditional conference room in a single solution. A simple touchscreen interface allows users to book and host meetings and share content on a presentation-ready display. Users can effortlessly connect and present from their own devices and leverage existing collaboration platforms like Microsoft Teams and Zoom to hold hybrid meetings.
Better still, the as-a-Service format affords peace-of-mind without creating budgetary strain. There is no need to worry about standardization or the responsibility of maintaining conference room technology. The hardware, maintenance, and upgrades are covered by a nominal monthly fee, so no large capital purchases are required. At the end of the service agreement, all technology is refreshed upon renewal, at no extra cost to the customer.
The deployment process of an integrated conference room is simple, as well. The installation is low impact; all it takes is a room and existing LAN and Wi-Fi connection. The intuitive interface allows for minimal training and a quick learning curve.
The barrier to entry is virtually nonexistent, and the potential ROI is enormous. If you’ve always hated your conference room, but never felt like there was a better option, we hear you. Conference Room as a Service can remove the hassle and make the collaboration process feel like the genuine asset it always ought to be. Contact us today to get started.
